CVSA's International Roadcheck is Next Week

Get ready for this years International Roadcheck! Read the full safety bulletin and sign up to receive all future bulletins directly to your inbox!

In this issue:

• Question of the Week
• Best Practice Guidelines for Roadside Inspections
• To demonstrate their leasing or rental status, what documentation must be retained in vehicles leased or rented from Idealease?
• CVSA’s Operation Safe Driver Week Is Scheduled for July 7-13
• Registration Now Open for the 2024 Idealease/NPTC Safety Seminars!

The International Roadcheck, organized by the Commercial Vehicle Safety Alliance (CVSA), is set to take place from May 14-16. This initiative aims to ensure compliance with commercial motor vehicle regulations across Canada, Mexico, and the United States.

Certified law enforcement personnel will conduct inspections of commercial vehicles and drivers at various locations including weigh/inspection stations, temporary sites, and mobile patrols. The inspections are intended to verify adherence to federal, state, provincial, or territorial regulations governing commercial transportation.

Data collected during the 72-hour period of International Roadcheck will be analyzed, and the findings will be made public during the summer months. This year's event will focus on tractor protection systems and the possession of alcohol and controlled substances.

The issue of controlled substance and alcohol possession and use among drivers remains a significant concern, with the number of prohibited drivers listed in the U.S. Drug and Alcohol Clearinghouse (DACH) on the rise. This poses a considerable threat to the safety of all motorists traversing North American roadways.

Throughout the three-day period, inspectors will conduct the North American Standard Level I Inspection, a meticulous 37-step procedure that covers the examination of vehicle components as well as driver documentation and compliance requirements.

For further details on Roadcheck 2024, visit CVSA's official website here.

The top five vehicle out-of-service (OOS) violations identified in 2023 were:

1. Brake Systems - 25%
2. Tires - 19%
3. Defective Service Brakes - 14%
4. Cargo Securement - 12%
5. Lights - 11%

For drivers, the most common out-of-service violations were related to:

1. Hours of Service - 41%
2. False Logs - 26%
3. Other - 9%
4. Canceled/Revoked License - 8%
5. No Medical Card - 5%

For more details, you can check the official CVSA website here.

Question of the Week:

How long should I keep documentation of my driver's roadside inspection?

Answer:

Motor carriers must retain copies of all roadside inspections for 12 months. Drivers are required to submit the inspection report to the carrier within 24 hours. If unable to return to the terminal, they should mail it in. In cases of violations, repairs must be made and the inspection form signed and certified. This signed form should be sent back to the state of inspection within 15 days.

Best Practice Guidelines for Roadside Inspections:

• Train drivers on how to complete high-quality pre-trip inspections to minimize the possibility of violations.
• Monthly, review CSA scores at www.ai.fmcsa.dot.gov by entering your DOT number or name.
• Review vehicle and driver basics along with associated inspections. Cross-reference inspections on file with those submitted by your drivers. Question drivers who did not submit inspection reports.
• Check the "Carrier History" tab in the Tools/Resource section on your home page to determine if the number of inspections is rising or declining.
• Review vehicle inspections and violations with your maintenance provider to reduce violations.
• Maintain copies, along with any attached repair orders for violations, in the tractor and trailer file.
• Utilize roadside inspection information, including date, time, and location, to cross-reference with drivers' hours of service documentation for falsification violations.
• Train drivers on how to successfully pass roadside inspections and conduct themselves appropriately
• Keep vehicles clean and well-maintained to avoid being targeted for inspection.
• Advise drivers that moving violations can prompt inspections.
• Consider providing incentives to drivers who successfully pass inspections.

To demonstrate their leasing or rental status, what documentation must be retained in vehicles leased or rented from Idealease?

Answer: If the vehicle falls under the Federal Motor Carrier Safety Administration (FMCSA) regulations (with a gross vehicle weight rating exceeding 10,000 lbs), specific documentation is required to be present in the unit throughout the lease or rental period.

For leased vehicles, compliance is governed by FMCSA regulation CFR 376.11(c), which mandates that a copy of the lease or a certified statement of lease containing the necessary information must be maintained in the unit during the lease term.

Regarding rental vehicles, adherence is dictated by FMCSA regulation CFR 390.21(e)(2)(iv), which specifies that a copy of the rental agreement must be carried in the unit for the entirety of the rental duration.

CVSA Schedules Operation Safe Driver Week for July 7-13

The Commercial Vehicle Safety Alliance has scheduled Operation Safe Driver Week from July 7-13, 2024. This program aims to promote safe driving among both regular car drivers and commercial truck drivers through education, enforcement, and interactions with law enforcement. This year, the focus will be on making sure trucks have the right safety equipment and preventing drunk or drugged driving.

Registration Now Open for the 2024 Idealease/NPTC Safety Seminars!

Driving Safety in 2024

Idealease and the National Private Truck Council (NPTC) are excited to announce the opening of registration for the 2024 Safety Seminars. These one-day seminars will focus on crucial topics such as safety data analysis, basic safety and compliance, regulation changes, and CSA.

Who Can Attend: These seminars are open to all Idealease customers, potential customers, and NPTC members, and are provided at no charge.

Seminar Highlights:

• Gain insights into safety practices and compliance regulations.
• Learn about the latest advancements in safety technology.
• Understand CSA (Compliance, Safety, Accountability) and its impact on your operations.

Why Attend: Whether you're a novice or an experienced transportation professional, these seminars offer valuable information to enhance your safety practices.

Registration Details: Seminars are currently available for registration, with venues secured for the following locations:

Spring 2024

• 4/10/24: Sun Prairie, WI
• 4/18/24: Frankfort, KY
• 5/9/24: Tampa, FL
• 5/21/24: Portland, OR
• 5/23/24: Santa Rosa, CA

Fall 2024

• 10/1/24: Eugene, OR
• 10/3/24: San Leandro, CA
• 10/9/24: Baltimore, MD
• 10/17/24: Nashville, TN

• 10/28/24: Stockton, CA

Note: If you don't see a seminar in your area listed yet, don't worry. Registration availability will be updated weekly as venues are secured. Keep an eye on this bulletin for the latest updates. To register for an upcoming seminar in 2024, click on the following link: Safety Seminar Registration. Don't miss out on this opportunity to enhance your safety knowledge and practices in 2024. Register today!

*The Idealease Safety Bulletin is provided for Idealease locations and their customers and is not to be construed as a complete or exhaustive source of compliance or safety information. The Idealease Safety Bulletin is advisory in nature and does not warrant, guarantee, or otherwise certify compliance with laws, regulations, requirements, or guidelines of any local, state, or Federal agency and/or governing body, or industry standards.